Policies - T’s & C’s

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Ace London School is committed to protecting the privacy and security of personal information. This notice explains how we collect, use, store, and share personal data in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Personal Data We Collect
   The School may collect the following information from students, parents/guardians, staff, and website users:

• Contact details (name, address, telephone number, email address)
• Application and enrolment details
• Attendance, academic progress, and assessment records
• Financial information for fee payments
• Technical data such as IP address and website cookies
  
  

2. Purpose of Data Collection
   Personal data is processed to:

• Manage applications, admissions, and enrolments
• Deliver education, training, and student support services
• Communicate with students and parents/guardians
• Manage safeguarding, welfare, and health & safety obligations
• Comply with legal and regulatory requirements
  
  

3. Data Sharing
   We may share personal data with:

• Government bodies such as the Education & Skills Funding Agency (ESFA) or the Home Office
• Awarding and examination bodies
• Service providers (IT, finance, legal, and safeguarding support)
• Law enforcement agencies where required by law
  

We do not sell personal information to third parties.

4. Data Retention
    The data protection policy ensures that the school handles personal data in accordance with the General Data Protection Regulation (GDPR) and other relevant laws. 

• Data Protection Principles Ensures that personal data is processed lawfully, fairly, and transparently; collected for specific purposes; accurate and up to date; and kept secure.
• Roles and Responsibilities Designation of the Data Protection Officer (DPO), their role in overseeing data protection, and staff responsibilities.
• Types of Data Processed Details on the types of personal data collected, including sensitive data like health or special educational needs (SEN).
• Data Retention and Security: Clear guidelines on how long personal data is kept, how it is stored securely, and how it is disposed of.
• Data Subject Rights: Information on how individuals (e.g., students, staff) can access, correct, or delete their personal data.
• Breaches and Reporting: Procedures for reporting and managing data breaches in line with GDPR requirements.
• Third-Party Data Sharing: When and how personal data can be shared with third parties, such as contractors, local authorities, or other educational institutions
• Training and Awareness: How staff will be trained to comply with data protection requirements.

5. Your Rights
    Under UK GDPR, you have the right to:

• Request access to the personal data we hold about you
• Request correction of inaccurate or incomplete data
• Request erasure of data where applicable
• Restrict or object to data processing
• Request transfer of your data to another provider (data portability)
• Withdraw consent (where consent is the legal basis of processing)
  

6.  Safeguarding Policy 

 The safeguarding policy outlines how the school will protect children and young people from harm, neglect, and abuse. It ensures that the welfare of children is the priority in all activities. 

• Safeguarding Statement Clear commitment to safeguarding children and promoting their welfare.
• Roles and Responsibilities Designated safeguarding lead (DSL), deputy DSL, and their responsibilities.
• Procedures for Reporting Concerns How staff, students, and parents should report concerns about safeguarding, including a clear escalation process.
• Training and Awareness: How staff and volunteers will receive regular safeguarding training and updates.
• Safer Recruitment: Processes to ensure that all staff, volunteers, and governors undergo appropriate checks (e.g., DBS checks).
• Specific Safeguarding Concerns: Procedures for dealing with particular risks such as child sexual exploitation, online safety, peer-on-peer abuse, etc.
• Partnerships with Agencies Clear communication and collaboration with local authorities, social services, and other safeguarding partners
• Record Keeping Detailed procedures for maintaining records of safeguarding concerns, incidents, and actions taken.

7. Health & Safety Policy 

 A health and safety policy ensures that the physical environment of the school is safe for students, staff, and visitors, and that risks are minimized. 

• Health and Safety Statement Commitment to providing a safe and healthy environment for all.
• Roles and Responsibilities Identifies the health and safety officer, senior leadership team, and the responsibilities of staff members. 
• Risk Assessment Procedures Regular risk assessments of the school environment, activities, and equipment, with a plan for addressing identified hazards.
• First Aid: Provision of first aid training for staff and clear procedures for dealing with medical emergencies.
• Emergency Procedures: Fire safety, evacuation plans, lockdown procedures, and the handling of medical emergencies.
• Training Regular health and safety training for staff and a commitment to ensuring everyone understands their responsibilities.
• Monitoring and Review How health and safety performance will be monitored, evaluated, and improved.

8. Contact Us
    For any questions regarding data protection, please contact: sajid@acelondonschool.co.uk